Providing supporting documents

You may need to provide supporting documents of your qualifications, employment experience, English language proficiency or change of name.

Your application will indicate if you need to provide documents. Qualification documents can be easily provided by uploading them directly to your application.

Uploading documents

All documents must be PDF files. If your document isn’t a PDF file, you need to convert it before uploading the document to your application.

Once you've uploaded your documents, you can view them, but you can’t edit or delete them.

If more than one of your courses requires the same document, you only have to upload the document once.

If you need to add or replace a document more than three times, contact CQUniversity.

Instructions

Upload Qualification Documents

1. Log in to your application.
2. Navigate to update qualifications.
3. Select upload for the qualification you want to upload document to.
4. Select click to choose a PDF file to upload you are required to upload.
5. Select the appropriate document from your files and select open.
6. Select upload document and then finish and save.

A maximum of five documents can be uploaded per qualifications.

Course-specific Documents

1. Log in to your application.
2. Navigate to update course preferences
3. Any required documents will be listed under 'Additional course requirements'.
4. Select upload.
5. Select click to choose a PDF file to upload you are required to upload.
6. Select the appropriate document from your files and select open.
7. Select upload document and then finish and save.

Document specifications

All documents to be uploaded must include your full name, application number and document type. If you are uploading a course-specific document you must also include the course code.

All documents must be PDF files. If your document isn’t a PDF file, you need to convert it. There are many document conversion packages available on the web.

Each PDF document must be smaller than 5 mb. If your PDF document file size is bigger than 5 mb, you’ll need to reduce it to upload your document. You may be able to do this by lowering the resolution of the PDF file and any images it contains.

Change of name

If you have studied under a previous name, you must supply documents demonstrating your change of name, such as a marriage certificate, deed poll registration or other registration with the appropriate Registry of Births, Deaths & Marriages. The documentation must show your previous name/s and your current name/s.

Failure to supply your change of name documentation may impact the outcome of your application.

Academic transcripts

If we cannot obtain your results directly from an institution, you'll need to provide an official academic transcript. The transcript must show:

• Your full name
• Course title
• all subjects taken
• grades obtained (including failures)
• proof of course completion (where course is complete)
• a copy of the grading scale, where available.

Apply for your transcript/s early – some institutions may need time to supply official transcripts.

If you have completed the course, the transcript you provide must state the award you gained. If the transcript does not state that you have successfully completed the course, you must provide additional information; for example, a verified copy of your Certificate or Diploma.

Overseas qualifications

You must supply a copy of your official transcript of records, as well as an award certificate if the qualification is complete. We are not authorised to assess Diploma Supplements in lieu of the official transcript of records because Diploma Supplements may only provide passing grades you have achieved and exclude low or failing grades that also need to be taken into account in assessing your application. If your official documents for your overseas study are not in English, you must also supply copies of the following documents:

• the original language transcript of records showing subjects and results
• the original language award certificate (if a qualification has been completed)
• an English translation of these documents (read below for organisations who can translate your documents)
• a copy of the grading scale if available.

Your documents must be translated by one of the following:

• a translator accredited by the National Accreditation Authority for Translators and Interpreters (NAATI). The translator must be accredited as at least a ‘professional translator’ (previously known as 'Level 3'). Translated documents must display the official NAATI stamp provided to qualified translators; the stamp shows the level of accreditation and the direction in which they are accredited to translate.
• the Ministry/Department of Foreign Affairs or a local court or government agency that offers a translation service in the applicant’s home country. The translated document must display the organisation’s name and official seal, and the translator’s name and contact details.
• a sworn translator approved by the Australian diplomatic missions in the following countries;
  – Belgium
  – France
  – Indonesia (PDF, 198KB)
  – Switzerland (PDF, 1030KB)
  – Thailand (PDF, 190KB).

Translations by any other sources, including overseas notaries, will not be accepted.

Studies at UK institutions of higher education

A Higher Education Achievement Report (HEAR) may be presented in support of tertiary studies undertaken in the UK.

Studies at Chinese institutions of higher education

UAC may specifically request some applicants to submit a Credentials Report from China Academic Degrees and Graduate Education Development Center (CDGDC). A Credentials Report, which is used to verify studies, includes the following:

• background information about the Certificate/Diploma holder
• legality of the degree or Certificate issuers
• authenticity of the documents.

The report is provided by the CDGDC for a fee.

Employment Statements

CQUniversity may accept employment statements to support your application to study.

Only paid employment of one year or more can be considered. This includes continuous employment with one employer, or periods undertaking the same job with different employers. Unpaid and voluntary work experience cannot not be considered.

To validate and assess your employment experience, you must supply a statement of service, detailing the following requirements:

• presented on the company’s official letterhead
• signed, and dated by a delegated authority from within the organisation (e.g. line supervisor or human resource officer).
• list your full name
• position title
• duties performed
• employment start date (mm/yyyy) and end date (mm/yyyy), or stating you are still employed, if applicable
• detail the hours worked as full-time or part-time (e.g. 20 hours per week).

Resumes or personal statements cannot be accepted to validate or assess employment experience.