Providing supporting documents

You may need to provide documentary evidence of your qualifications, employment experience, English language proficiency, change of name, or provide course-specific documents.

Your application will indicate if you need to provide documents. Both course-specific documents and qualification documents can be provided easily by uploading them at any time in your application.

Uploading documents

An uploaded PDF document can be added to or replaced three times. If you are completely replacing the document, you need to replace all, not just part, of it. The replacement document must be clearly marked with your full name, application number, course code and document type. If you need to add or replace a document more than three times, contact Western Sydney University directly.

If more than one of your courses requires the same document, you only have to upload the document once.

Once you’ve uploaded your documents, you can view them, but you can’t edit or delete them.

Your documents can’t be uploaded by referees or other third parties.

Instructions

Log in to your application.

The menu options you'll see at the top of the page will be slightly different depending whether you're still completing your application or whether you've submitted it and are now managing your application.

Qualification documents

To upload qualification documents, select either 'Qualifications' (if you haven't submitted your application), or 'Update qualifications' (if you have already submitted), from the top of the page.

Next to each of your qualifications you'll see an alert icon for any qualifications you need to upload.

Qualifications which state 'Documents must be provided' require you to upload supporting evidence. Failure to do so may result in these qualifications not being considered as part of your application.

Qualifications which state 'Optional documents can be provided' do not require you to upload supporting evidence as part of your application.

To upload a document click the ‘Upload’ link next to each qualification and you'll be asked to upload a PDF file. Follow the prompts to upload your documents.

Course documents

To upload course-specific documents, select either 'Course preferences' (if you haven't submitted your application), or ''Update course preferences' (if you have submitted), from the top of the page.

Next to each of your courses in the 'Additional course requirements' column you'll see whether any course documents are required, and whether they are mandatory or optional.

Mandatory qualifications must be uploaded to satisfy course admission requirements. To upload documents click the 'Upload' link next to each listed document and you'll be asked to upload a PDF file. Follow the prompts to upload your documents.

Document specifications

All documents to be uploaded must include your full name, Western Sydney application number and document type. If you are uploading a course-specific document you must also include the course code.

All documents must be PDF files. If your document isn’t a PDF file, you need to convert it. You can use UAC’s document conversion service – simply attach the document file to an email addressed to conv2pdf@uac.edu.au. For each attached file you’ll receive an email back with a converted PDF file. There are also many document conversion packages available on the web.

Each PDF document must be smaller than 5 mb. If your PDF document file size is bigger than 5 mb, you’ll need to reduce it to upload your document. You may be able to do this by lowering the resolution of the PDF file and any images it contains.

All documents must be uploaded as PDFs through your application. If you send hardcopies, they will be scanned and then destroyed. PDF copies will be kept for 7 years and then also destroyed.

Academic transcripts

If UAC cannot obtain your results directly from an institution, you'll need to provide an official academic transcript. The transcript must show:

• the title of the course undertaken
• all subjects taken
• grades obtained (including failures)
• stage reached or qualification gained
• proof of course completion (where course is complete)
• a copy of the grading scale where available.

A collection of examination result slips is not acceptable. Apply for your transcript/s early – some institutions may need time to supply official transcripts.

If you have completed the course, the transcript you provide must state the award you gained. If the transcript does not state that you have successfully completed the course, you must provide additional information; for example, a verified copy of your Certificate or Diploma.

Overseas qualifications

You must supply a copy of your official transcript of records, as well as an award certificate if the qualification is complete. UAC is not authorised to assess Diploma Supplements in lieu of the official transcript of records because Diploma Supplements may only provide passing grades you have achieved and exclude low or failing grades that also need to be taken into account in assessing your application. If your official documents for your overseas study are not in English, you must also supply copies of the following documents:

• the original language transcript of records showing subjects and results
• the original language award certificate (if a qualification has been completed)
• an English translation of these documents (read below for organisations who can translate your documents)
• a copy of the grading scale if available.

Your documents must be translated by one of the following:

• Multicultural NSW
• a translator accredited by the National Accreditation Authority for Translators and Interpreters (NAATI). The translator must be accredited as at least a ‘professional translator’ (previously known as 'Level 3'). Translated documents must display the official NAATI stamp provided to qualified translators; the stamp shows the level of accreditation and the direction in which they are accredited to translate.
• the Ministry/Department of Foreign Affairs or a local court or government agency that offers a translation service in the applicant’s home country. The translated document must display the organisation’s name and official seal, and the translator’s name and contact details.
• a sworn translator approved by the Australian diplomatic missions in the following countries;
  – Belgium
  – France
  – Indonesia (PDF, 198KB)
  – Switzerland (PDF, 1030KB)
  – Thailand (PDF, 190KB).

Translations by any other sources, including overseas notaries, will not be accepted.

Studies at UK institutions of higher education

A Higher Education Achievement Report (HEAR) may be presented in support of tertiary studies undertaken in the UK.

Studies at Chinese institutions of higher education

UAC may specifically request some applicants to submit a Credentials Report from China Academic Degrees and Graduate Education Development Center (CDGDC). A Credentials Report, which is used to verify studies, includes the following:

• background information about the Certificate/Diploma holder
• legality of the degree or Certificate issuers
• authenticity of the documents.

The report is provided by the CDGDC for a fee.

Change of name

If you have studied under a previous name, you must supply documentary evidence to prove your change of name, such as a marriage certificate, deed poll registration or other registration with the appropriate Registry of Births, Deaths & Marriages. The documentation must show your previous name/s and your current name/s. Without this documentation, your application may be delayed.