Uploading your documents FAQs
Important note for MAC users: If you're using an Apple Mac to lodge your forms, don't use OSX’s built-in PDF preview software to fill out your forms. Documents saved using this software and uploaded to UAC aren't viewable.
Please use Adobe Acrobat reader to view and complete your forms.
- How do I know if I need to upload documents electronically?
After you’ve submitted your application, you’ll get a document cover sheet called Institution Documents which lists PDF documents you need to upload for your course preferences. You can do this using UAC’s Upload facility in Check & Change.
You only need to upload documents for some courses at some institutions, and you may have to provide other course-specific documents directly to institutions.
If you change your preferences using Check & Change, you’ll see a message that tells you if you need to upload more documents.
- What type of documents do I need to upload?
For some courses at some institutions you may need to upload a personal statement, CV, questionnaire, portfolio or other documents relating to the courses you’re applying for.
The Institution Documents cover sheet lists the course-specific documents you need to upload. Don’t upload any other documents, such as copies of your qualifications.
- How do I know which courses I need to upload documents for?
After you’ve applied, you’ll get an Institution Documents cover sheet listing the documents you need to upload.
If you log in to Check & Change and select Upload from the menu, you’ll also see the list of documents to upload.
- How do I upload my documents using Check & Change?
Log in to Check & Change and select Upload. Check the list of documents you need to upload as PDF files, and follow the prompts to upload them.
All documents to be uploaded must include your full name, UAC application number, course code and document type.
- What format do I have to upload my documents in?
You can only upload your documents as PDF files.
- How can I convert my documents to PDF files?
If your document isn’t a PDF file, you need to convert it using either:
- UAC’s document conversion service – attach the document file to an email addressed to conv2pdf@uac.edu.au. For each attached file you’ll receive an email back with a converted PDF file.
or
- one of the many document conversion packages available on the web.
- How big can my PDF documents be?
Each PDF document you upload must be smaller than 3 megabytes.
- What should I do if my document is bigger than the file size limit?
If your PDF document file size is bigger than 3 megabytes, you’ll need to reduce it to upload your document. You may be able to do this by lowering the resolution of the PDF file and any images it contains.
- If 2 courses require the same document, do I need to upload it twice?
No. If some of your courses require the same document, you’ll only have to upload the document once.
- Are there documents that I need to send to the institutions?
Check your preferences carefully when you apply. Your Confirmation of Application preference details will show if you need to send any documents directly to the institutions. You can also check if there are any additional requirements for your course by reading the course descriptions linked from the postgraduate course search.
- If I need to update or change my documents, how many chances do I get to replace them?
An uploaded PDF document can be changed or replaced 4 times. Your first upload will be completely replaced if you upload a second, third or fourth time so you need to replace all, not just part, of it. The replacement document must be clearly marked as such with your full name, application number, course code and document type.
If you need to replace a document more than four times, contact the institution directly.
- Can I edit or delete my documents after I’ve uploaded them?
No. You can view your documents, but you can’t edit or delete them.
- Can a third party upload my documents for me?
No. Your documents can’t be uploaded by referees or other third parties.
- What happens after I’ve uploaded my documents?
The institutions you’ve applied to will be able to view your documents in order to help process your application.
All documents to be uploaded must include your full name, UAC application number, course code and document type.
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